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Help Topics / SOCS sport: Getting Started
Getting Started

These instructions and guidelines contain important concepts and information that will help you to get started quickly. We recommend that you read these instructions before logging on to your SOCS sport control panel for the first time.

If you need to access these instructions again then navigate to the Help & Support System > Help Topics > Using SOCS sport> SOCS sport - Getting Started, or search the help system for "getting started"

RememberText with the light bulb, as shown here, contains important guidelines worth bearing in mind.

Where to login

Login at this address here: https://cms.misocs.com/SOCS/login.asp

You can also login via your SOCS sports website, SOCS school website or SOCS calendar website, dependent on which of these has been configured for your School. The SOCS login button is normally located to the top right of each home page.

Remember If you haven't already then you must choose a sports website domain name for your SOCS website.  Find out how to do this here:

Choosing a domain name for your sports website

Remember You can also login from any of our sport portals where you see a SOCS login button. These are:

SchoolsRugby.co.uk
SchoolsCricket.co.uk
SchoolsHockey.co.uk
SchoolsNetball.co.uk
SchoolsFootball.co.uk
SchoolsSports.com

The SOCS Login ScreenSOCS Login Screen

When the SOCS login screen appears enter your username and password and then click the Login button.

Ensure to change your password frequently, perhaps every 3 months, or termly. To change your password or registered email address follow the help here >>>

Getting Help.

Help Button Help and reminders are available where you see the question mark button  in any of the SOCS control panel webpages.

Help & Support System Alternatively, to find more detailed help, goto the main Help & Support system and Search or see the Frequently Asked Questions (FAQ).  The Help & Support system can be accessed using the Help button which is located on every page in the main header of your SOCS sport control panel.

If you can't find an answer then Submit a Question using the form here >>>

If the matter is urgent then contact us via email at support@miSOCS.com.

General Navigation

The main areas of the SOCS control panel are described here >>>

School Settings

When you login for the very first time we suggest you navigate to the School Setting menu option. From there you can update your contacts, sports users and sports map.

Contacts.  Details for the main contact for sport at the school and for each individual sport can be viewed and updated from the Contacts web page.

Sports Users. If you are the Main account holder then you might also want to add more Users accounts, giving access to the SOCS control panel to teachers in the school or coaches and staff in your sports department.  Account holders can access all sports, or an individual sport or multiple sports, dependent on the settings given to them by the main account holder. See more about Editing User accounts here >>>

Sports Map.  Map markers can be positioned with pinpoint precision for all of your sporting venues and facilities on your school's sports map using the Sports Map Plotter.

Remember The most important first step is to ensure the map marker for the Main School is located correctly. This marker is non-editable, therefore if you need to alter the position of the marker you should send an email to support@miSOCS.com and any adjustments to the location will be made for you.

RememberTo help visiting opponent's and parents we recommend positioning map markers on the map to show the main entrance to your school or sports ground as well as the nearest car park(s) to the school's main sports facilities.

RememberYour school's sports map is an important feature as it is available in your dedicated sports website AND in all the dedicated sports websites of all the schools you play against in the Opponent Maps and Links section (if they use SOCS sport).

RememberWhen adding home fixtures a drop down box is also available in the Fixture & Result Editor where you can select the pitch or sports venue.  To do this you must first have added the relevant map marker to the sports map.

Remember SOCS sport connects schools and teams

When you first login it is likely that you will see sports, teams, fixtures and results already listed in your SOCS sport control panel and your dedicated sports website. This is because SOCS sport connects to every other school in a unique way. If your opponent uses SOCS sport then you both share your joint fixtures/matches, this means when you upload a sport and team and then create a fixture against a listed opponent your fixture is automatically transposed into the fixture listings of your opponent. This applies to the kick off time, venue and result, where your wins are your opponent’s losses and your home matches are their away matches.

Note:

  • Match reports and action photos are not shared in this way or made available to your opponents, unless they visit your sports website to read and see them!
  • It is very important when arranging fixtures to create them against the correct team level of your opponent.  For example, in the majority of cases your 1st XI will play against your opponents 1stXI and the U15As will paly against their U15s As etc.  Occasionally your 2nd XI might play against your opponent's 1stXI, or an A team plays against a B team, in which case you should always ensure to create your fixtures with the correct age and grade.
  • It is also very important not to create a team and assign a name with a different age level, as this will cause great confusion. For example, do not create a team with an age level of Boys-U14 and then assign the name as Boys-U13.  In this case any fixture created will appear in your opponent's fixture listings with an age level of U14 and not the intended U13 age level.

You might also see Competition fixtures in your SOCS sport control panel and your dedicated sports website - potentially going back many years if, for instance, your school has participated previously in the National Sevens, Daily Mail Cup & Vase, ESAA, ESSA, ESFA or ISFA competitions.  It is important to note that Competition fixtures cannot be deleted although you can upload results, action photos and match reports in the usual way as well as team sheets if the school has Team Sheet Builder. If your school participates in any competition covered by SchoolsSports.com then you will also see links to the respective Competition Microsites appearing too.

See more details about Competition Microsites and Competition Builder here >>>

Adding your Sports and Teams

When you first start, or at the beginning of every new school year and season, you should create your sports and teams list.

To add a new team click the Sports & Teams menu link, and then add a new sport and the teams. You will find there are more than 100 sports to choose from.

Important Notes - please read:

Important Important information about deleting teams can be found here >>>

Important You cannot add a duplicate team at the same age and level.

Important All teams have an age level setting AND you can assign a team name to every team. For example your U13As can be called the 1st XI and your U13Bs can be called the 2nd XI.

Important Ensure you do not select an age level for a team and then assign a conflicting team name !! For example DO NOT select an age level as U13A and then assign a team name to it as the U13Cs or U11Ds !! This might seem obvious, but it can happen and the system, in most cases, provides an alert if you have made this error when assigning a team name.

Important When you view your Sports & Teams Overview, any sport which has fixtures that have already taken place where the results are missing will be notified with an exclamation sign . If you see the exclamation sign then click it to quickly add the missing results.

Adding Fixtures & Results

When you have added your sports and teams for the current season, you can add fixtures for each team.

Once fixtures have been added you can use the Fixture & Result Editor to make changes, insert a report, add action photos etc.

The Fixture & Result Editor is described in more detail here >>>

RememberFixtures can be inserted into a team's Fixtures & Results listing at any time.

RememberFixtures will always be inserted in KO Time and Match Date order.

RememberResults cannot be uploaded until the day of the fixture.

RememberThe SOCS sport CMS checks to see if a team and fixture already exists in yours and your opponent's listings and under most conditions will provide a warning that a duplicate fixture exists.  You can override the warning and elect to add a duplicate fixture, if for instance your team is playing the same opponent several times on the same day as might be the case in a competition. Duplicates fixtures can sometimes occur due to date or venue changes or simply because they have been added accidentally  twice or three times (!!!) in which case you should delete any duplicate fixtures you find.

RememberSports, teams, fixtures and results can be added from previous seasons. This adds additional interest to your dedicated sports website as your followers can quickly see a team's past playing record against your opponents with a single mouse click.

RememberTo save time, you can add block fixtures. This is a fixture where multiple teams play the same opponent school on the same date. Also see editing a block fixture >>>

RememberWhen you add a new single fixture or a new block of fixtures you have two options:

Option 1.  To save time finding opponents and uploading fixtures the control panel stores a list of your previous opponents in alphabetical order. Use this option to quickly select an opponent you have played against previously.

Option 2.  With this option you can find a new opponent. All fixtures you create against a new opponent will be available in your previous opponent listings (Option 1) the next time you insert a fixture.

RememberSearch Tips:

If you are searching for a new opponent (via Option 2) and the name of your opponent cannot be found try the same search prefixed with "The" or use "RGS" for Royal Grammar School or "QEGS" for Queen Elizabeth Grammar School. All occurrences of "Saint" have been shortened to "St" (with no full stop after St). Also try searching for letters that occur in the middle of a name rather than at the beginning.

If you still cannot find your opponent type the letters "tbc" into the Option 2 search box. When you then click the search button this overrides the search and indicates that your opponent is to be confirmed. When the usual fixture screen appears simply replace the letters tbc with the name of your opponent. This is useful if your school is playing a non-school team such as a sports club team or if there are several schools taking part in the fixture - such as a swimming gala, athletics triangular or cross country race.

There are more than 25,000 schools listed and searchable in SOCS sport. If you can't find a school then notify us via email we will add it to the listings. If possible please provide the address or postcode of the school to be added.

RememberWhen adding a fixture against a new opponent you will find that their sports map and a link to their website is automatically inserted into your Opponent Maps & Links section on your sports website.

RememberWhen adding a fixture using the Fixture & Result Editor you cannot select a date from a different season. This is to prevent accidental errors, such as adding this season’s fixtures to last season’s teams.

RememberA new school year + 1 is added to the system on 1st August every year. i.e. on 1 August 2012 the 2013/14 school year is added, the 2012/13 school year becomes the default school year and the 2011/12 school year is available via select a season along with all previous seasons (or school years).  This ensures schools can plan fixtures and competitions up to two years ahead.  See also the following FAQ:

How and when can I start setting up my teams for next season?
How can I quickly setup my sports and teams for next year?

Adjacent to each fixture you will see the Editor button. Click this to access the Fixture & Result Editor, which is used to edit fixtures, insert results and add match reports. If the school uses Team Sheet Builder additional features are enabled to allow the selection of players for the fixture and the ability to track pupil participation and performance.

The Fixture & Result Editor can also be used to insert a Preview Report for upcoming fixtures, perhaps to announce the team or to provide more details about the venue, or to announce meeting times and transport details.

When a match is over use the Fixture & Result Editor to include the result as well as a Match Report, perhaps to acknowledge an outstanding performance or to add more details about the result.  10 action photographs per fixture can also be uploaded. NB. When writing long match reports ensure to do this in a desktop application, such as your Word processor, and then use copy and paste. This will prevent loss of work due to a system time-outs when saving.

Spy OpponentWhen a fixture is saved against a listed opponent the 'magnifying glass' link will appear in your team's Fixtures & Results listings. Click this to see your opponent's playing record for the selected season.

Playing Record If a team has played against an opponent in previous seasons the playing record link will appear automatically when a fixture is saved. Click this to see your playing record.

Remember For more details about adding and editing fixtures, events or competitions see the FAQ here:

My school attends a lot of competitions can we add these to our fixture lists?
What's the difference between a fixture, an event or a competition when adding these to the calendar?

 

Fixtures Requests

All fixture requests for any sport can be posted and viewed from the SOCS sport control panel.

RememberFixtures requests also appear on the sport portals. e.g.:

Netball fixtures requests are also posted on SchoolsNetball.co.uk
Rugby fixture requests are also posted in SchoolsRugby.co.uk
Hockey fixture requests are also posted on SchoolsHockey.co.uk
Football fixture requests are also posted on SchoolsFootball.co.uk
Cricket fixture requests are also posted on SchoolsCricket.co.uk

Please also Note:

RememberThere are more than 100 sports available. If a sport is played at your school and is not listed then please let us know by sending an email to support@misocs.com.

RememberSchools can link their dedicated sports website to their school's main website so that parents, players and supporters and followers will see what's on!  Find out more about linking websites by downloading the pdf document here pdf download

Remember You can add Sports News with up to 3 photo images per news item and elect to publish these on your sports website.

Remember In the Notice Board Downloads section there are some standard downloads already available for your school notice boards or flyers to hand out to parents, supporters and opponents.

Remember Upload to Download ! You can upload documents to your sports website so that parents, supporters and followers can download them easily. Anything you upload via the Resources > Upload menu option in your SOCS sport control panel will appear in the Downloads section of your sports website.

RememberIf your school is attached to any sports clubs, you can add links to the club's website in the Club Links section. To add a Club Link, go to Resources > Club Links in your SOCS sport control panel.

Remember Useful links to sports related websites can also be uploaded and displayed in the Useful Links section of your sports website. To do this go to the Resources > Useful Links in your control panel menu.

RememberIf any of your teams take part in a competition, such as Area or County knockouts or leagues then let us know and we can setup a competition microsite for you and make it visible on your team's listings. See more details about Competition Microsites and Competition Builder here >>>

RememberIf you need to order more add-on modules then contact support@misocs.com.